As is well known, every legal entity and individual is required by law to specify and have an accessible legal or declared address.
However, the specified address does not always mean that the property is owned by the person — often people specify property that they are currently renting or leasing.
How can you find out what is declared or registered in your property?
Can a legal entity obtain information about the registration of persons in its property?
What is required to obtain information about persons registered in your property?
Both Article 6 of the Law on Declaration of Residence and Article 4 of the Law on Notification establish the obligation of a natural person to be available at their declared place of residence. Similarly, when registering a new legal entity in the Register of Companies or when making changes to any data, it is necessary to register the current legal address where it can be found.
Previously, it was necessary to provide written permission from the property owner, but this is no longer required. From 1 August 2021, legal entities are no longer required to submit the property owner’s consent to register a legal address to the Register of Companies.
The most conscientious persons will settle issues related to the declared and legal address in a timely manner, namely, if a person does not own real estate, they negotiate and conclude an agreement on the registration of a legal address with the owner of the real estate or rent a ‘mailbox’ or an address that is serviced by third parties and forwards correspondence to the legal entity. However, there are cases when a person dishonestly indicates their declared or legal address without prior agreement with the owner of the address.
How can you find out what is declared or registered in your property?
The owner of the property (legal entity or individual) or their authorised representative may apply in writing to the Office for Citizenship and Migration Affairs (UDGM) and obtain, free of charge, up-to-date information from the Register of Individuals about persons who have declared or registered their place of residence in the real estate owned by him, or about the number of such persons. If it is not possible to confirm the information about the owner of the real estate from the Unified State Computerised Land Cadastre, it is necessary to provide a document confirming the right of ownership.
The e-service ‘Persons registered in my property and who have indicated an additional address’ provides information only on those real estate objects whose information is included in the Land Register. The e-service provides up-to-date information on persons who are registered or registered at a given property, or on persons who have indicated a given property as an additional address.
The property owner also has the option of cancelling the specified additional address. Information about registered and declared persons is provided from the Register of Natural Persons in the following scope: first name(s), surname, personal code and date of registration at the address, legal basis, if this information is updated in the Register of Natural Persons. The information about the specified additional address indicates the start date and end date, if the person has specified the end date.
Important! The information may be requested in person by the owner of the real estate (both legal entities and individuals) or their authorised representative upon presentation of a document confirming their authority. The electronic service ‘Persons registered in my property and who have specified an additional address’ can only be used by individuals.
Important to know:
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Information obtained through the electronic service is not a legally binding document. During the provision of the service, information is provided from the State Unified Computerised Land Cadastre of the Judicial Administration on real estate registered to the user, as well as from the State Information System on Real Estate of the State Land Service and the State Address Register on the addresses of cadastral objects that are part of the property, and from the Register of Individuals of the UDGM on persons who have a valid registration at their place of residence or specified additional address at the time of using the service.
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Information can be requested at any territorial office of the UDGM by sending a free-form application by post, by e-mail, if the application is signed with a reliable electronic signature, or in electronic form using the official e-mail address. More detailed information on how to request the necessary information can be found at: https://www.pmlp.gov.lv/lv/pakalpojumi/mana-ipasuma-deklaretas-un-papildu-adresi-noradijusas-personas
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The service is provided in accordance with the applicant’s choice. Receiving messages electronically is free of charge. To receive messages electronically, you must choose a secure method of receiving restricted information:
an official email address activated on the Latvija.lv portal, or an email address if you use special data encryption software (PGP or GPG public key).
For sending messages in paper form by registered mail, you will need to pay the UDG service fee and the tariffs of VAS ‘Latvijas Pasts’.
Make sure that only those persons who have agreed with you to be registered are registered at the address of your property.